Careers

We are currently seeking a Legal Secretary/Executive Assistant. The successful applicant will work in the Corporate Department. Must be a self-starter who can work on their own initiative, with the ability to assume full responsibility of all the administrative functions of a busy and highly pressured legal environment. Meeting strict deadlines and producing work on a same day basis is essential.

Responsibilities:

• Attending and taking notes at meetings and assisting lawyers in collecting legal and factual documents
• Communicating with opposing counsel and other parties, clients, judicial administrative staff and vendors
• Scheduling  meetings for lawyers and other legal staff
• Preparing legal documents and notices, and updating transactional documents with the most recently negotiated language
• Transmitting legal correspondence to clients, witnesses and court officials by electronic filing, mail, fax or messenger
• Completing administrative forms, such as time cards and expense reports for supervising lawyers

Qualifications:

• High level of computer literacy with advanced knowledge of Microsoft Office;
• Five (5) years proven experience in a similar position;
• Solid and accurate typing speed;
• Excellent written and verbal communications skills with a professional telephone manner;
• Excellent organizational and filing skills (hard copy, electronic, database management);
• Ability to liaise confidently with clients, both locally and overseas; • Ability to work well under pressure;
• The maturity and discretion to handle confidential matters.

• Administer the day-to-day corporate affairs of an assigned portfolio of client entities while ensuring that each entities records are up to date and in good order.
• Convening, attending and recording minutes of board and shareholder meetings and preparing written resolutions and consents as required by client entities.
• Preparing applications for incorporating/forming Bermuda entities.
• Completing all necessary regulatory filings for client entities and ensuring client entities comply with all applicable Bermuda legislature.
• Ensuring client entities comply with anti-money laundering and anti-terrorist financing legislation and that required compliance documentation is obtained from clients.
• Knowledge, skills and experience required:
• Associate member of The Chartered Governance Institute (formerly “ICSA”) (“ACG”/”ACIS” designation or equivalent).
• A university degree in a relevant discipline together with a minimum of three years’ experience working as a corporate administrator.
• Experience attending meetings and taking/ drafting minutes.
• Excellent client communication (both oral and written) and interpersonal skills.
• Strong computer skills including Microsoft Office suite.
• Ability to work to meet tight deadlines with minimum supervision and willingness to work extended hours outside of normal business hours as necessary.
• Interested applicants must possess a proven record of integrity and excellent work references related to the position applied for, as all references will be verified. Please submit CV and at least two (2) supporting employment references